Archives - Email Tips

Weird email – when in doubt, throw it out

Clicking on links in emails is often how cybercriminals get access to personal information. If an email looks weird, even if you know the person who sent it, it’s best to delete or, if appropriate, mark it as “junk email.” You could try to contact the company directly (via phone) to be sure the email […]

Do not send personally identifiable information via standard email

There’s no undoing an email (with limited exceptions if you’re in an Microsoft Exchange environment). Plus, email security is not as strong as you might expect, especially if you aren’t using email encryption. For these reasons, never give out your sensitive data in an email.

Use cloud sharing instead of attachments when possible

Email attachments are ubiquitous, but risky – you never know what they might include. It’s usually safer to share content via links to cloud services, since you’re not actually downloading anything onto your system.

Set up email filters to keep risky messages at bay

All major consumer email services offer filtering options, with which you can choose what happens to any message that’s from a specific sender and/or contains a particular subject line or words. For example, you can immediately archive any email with “deal” or “unsubscribe” in its body. This can help you weed out risky messages without […]

Avoid email if you’re transmitting sensitive information

Email is based on an old set of protocols with few privacy protections. Don’t send your most sensitive information (like your Social Security number) over email if possible. Use encrypted chat or a voice call instead.

Be careful with email auto-complete

Typing in a few letters in the “to:” field of an email often results in your email service/client suggesting an autocompletion. This is a handy feature, but one that can backfire. For instance, it might result in you inadvertently sending sensitive data to someone who shouldn’t have it.