Archives - Email Tips

Play hard to get with strangers

Cyber criminals use phishing tactics, hoping to fool their victims. If you’re unsure who an email is from—even if the details appear accurate—or if the email looks “phishy,” do not respond and do not click on any links or attachments found in that email. When available use the “junk” or “block” option to no longer […]

Do not use your primary email address in online submissions

Submitting your email address could result in spam. If you do not want your primary email account flooded with unwanted messages, consider opening an additional secondary email account for use online. Make sure to log in to the account on a regular basis in case the vendor sends information about changes to policies.

Don’t send passwords or usernames via email

Need to send a password or username to someone like a family member? Don’t do it via email, which (in most cases) isn’t as thoroughly protected from prying eyes as some other communications channels. Encrypted messaging apps such as Telegram or iMessage, or local transfer via something like Apple AirDrop, are preferable.

Reread every email before sending

An email can live forever if the recipient doesn’t delete it. Even then, it might still be recovered on one of its mail servers. Review each email to see if it contains any information that might cause you trouble down the road, such as some inadvertently copy/pasted text or a Social Security number.

Move email to the right Gmail tabs to control email flow

One of the great things about Gmail is its tabbed interface that sorts messages into multiple inboxes (e.g., Primary, Promotions, Social, etc.). You can drag messages between these inboxes to control which ones generate new mail notifications and which ones simply accumulate in another tab. This can be useful for avoiding feeling overwhelmed by your […]

Be careful with unsolicited emails

Say someone emails you out of the blue. The best course of action is usually to do nothing. Don’t respond or click a link or attachment in their message, as doing so might be risky and make you vulnerable to phishing scams.