Archives - Email Tips


Use encrypted email if you regularly send sensitive data

You might think email is relatively safe, but it’s an old set of protocols with many vulnerabilities. Consider using encrypted email for full protection – messages sent through these services are completely unreadable by anyone without your key, although using it can take some getting used to.

Urgent emails – think before you act

Ignore emails or communications that create a sense of urgency and require you to respond to a crisis, such as a problem with your bank account or taxes. Imposter scams happen when you receive an email or call seemingly from a government official, family member, or friend urgently requesting that you wire them money to […]

Be wary of email hyperlinks

Avoid clicking on hyperlinks in emails; type the URL directly into the address bar instead. If you choose to click on a link, ensure it is authentic before clicking on it. You can check a hyperlinked word or URL by hovering the cursor over it to reveal the full address.

Don’t send sensitive information over standard email

Email is an old set of protocols that can easily leak your data. Don’t include information about your Social Security benefits or bank account in the body of a standard email. If need be, transmit such items instead via phone, fax, or even encrypted email, which is available via free tools such as GPG Suite.

Avoid mysterious email links and attachments

Ransomware encrypts your files and demands payment for their decryption. It usually starts with a malicious link or attachment targeting vulnerability in outdated software. Don’t click these items if you don’t recognize them and/or if they were flagged by your security software. Also, never pay ransoms, since they don’t guarantee safe return.

Be suspicious of sloppy emails – they might be phishing scams

Phishing emails are designed to fool you into clicking a link or attachment. To do so, they mimic the look and feel of official corporate or government communications. You can fight back by not engaging with any email that has a long/garbled sender address or subject line, is filled with typos and odd formatting, or […]